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Please note: Exhibition space is a benefit reserved for League Corporate Partners and Member Colleges. Contact Chris Hennessey at 480.705.8200, x237, for details about exhibiting, sponsorships, and advertising opportunities.

  1. How are booth assignments made?
  2. What is the exhibit hall schedule?
  3. What is included in a standard booth package?
  4. When will the exhibitor service kit be available?
  5. What other exhibitors will be participating in the 2015 STEMtech conference?
  6. Who do I contact to order food and beverages for my booth?
  7. How many registrations are included with my corporate partner level?
  8. Are there opportunities to advertise or sponsor conference activities, and if so, who do I contact?
  9. How do I block hotel rooms for my company?
  10. Can my company hold a meeting during the conference?
  11. Are free customer passes available?
  12. How do I register my booth staff for employee badges?
  13. Can I deliver exhibit materials to the hotel myself?
  14. Can I carry exhibit materials into the hotel to my booth?
  15. Is security provided in the Exhibition Hall?
  16. When can I set up and dismantle my exhibit space?
  17. Are lead retrieval scanners available at the conference?
  18. How do I locate my booth materials upon arriving at the conference?
  19. What is the cost to exhibit at the 2015 STEMtech conference?
  20. Is a booth upgrade available?
  21. When will I receive the attendee mailing list?
  22. Can I bring my family to the conference?
  23. Will electricity be provided?
  24. How do I order internet access for the conference?

How are booth assignments made?
The booth selection period is on a first-come, first-serve basis within partnership levels, with Platinum Corporate Partners receiving first priority, followed by Gold Corporate Partners. Adjustments to the floor plan may be made at the discretion of the League.

What is the Exhibition Hall schedule?
The 2015 STEMtech Conference at a Glance indicates Exhibition Hall hours.

What is included in a standard booth package?
The standard booth package includes a 10' x 10' or 10' x 20' booth with standard pipe, drape, and side rails. Back drape will be 8' high; side drapes will be 3' high. Also included is a 6' skirted table, 2 chairs, and a wastebasket. The standard booth package also includes a one-line, 7" wide x 44" long identification sign with the exhibitor’s name in black block letters on a white background and a complimentary corporate description in the Guide to the Exhibition. Booth upgrades are available. Additional furniture is available at an extra charge from GES (see below), the League's drayage/decorating company. The Exhibition Hall is carpeted.

When will the exhibitor service kit be available?
The exhibitor service kit will be available during summer 2015.

What other exhibitors will be participating in the 2015 STEMtech conference?
 A list of exhibitors with booth numbers is available here.

Who do I contact to order food and beverages for my booth?
Contact Robin Piccirilli at 480.705.8200, x232, to order food and beverages for your booth. Exhibitors are responsible for the cost of food and beverage ordered for their booths.

How many registrations are included with my corporate partner level?
Information about the number of registrations and other benefits associated with being a League for Innovation Corporate Partner is available at Partnership Levels and Benefits. Contact Chris Hennessey at 480.705.8200, x237, regarding additional registrations.

Are there opportunities to advertise or sponsor conference activities, and if so, who do I contact?
There are great opportunities to advertise and sponsor activities at the 2015 STEMtech conference. Visit Sponsorship Opportunities or contact Chris Hennessey at 480.705.8200, x237, to become a conference sponsor or advertiser.

How do I block hotel rooms for my company?
Single room reservations can be made by visiting the Travel and Hotel Information web page. Reserve a block of rooms at the conference hotel by contacting Robin Piccirilli at 480.705.8200, x232.
WARNING
STEMtech 2015 conference participants must make lodging reservations directly with the Arizona Grand. DO NOT BOOK A HOTEL ROOM with companies such as Convention Expo Travel or Convention Housing Services. These companies are contacting conference participants directly and advising that they officially represent the conference. These companies are IN NO WAY affiliated with STEMtech or the League for Innovation. The League for Innovation is not responsible for reservations made with these companies.

Can my company hold a meeting during the conference?
There is no cost for ancillary meeting space for League Corporate Partners. Food and beverage are the Corporate Partner’s responsibility. Ancillary meeting space is limited and is on a first-come, first-served basis. Corporate partners can reserve ancillary meeting space at the conference by contacting Robin Piccirilli at 480.705.8200, x232.

Are free customer passes available?
Yes, League Corporate Partners can invite their customers to attend the Exhibition Hall free of charge. These passes are to be used only for customers and only allow access to the Exhibition Hall.

All League Corporate Partners are also entitled to complimentary conference registrations based on partnership level, as well as five exhibit hall-only registrations as follows:

  • 10 complimentary conference registrations for Platinum Corporate Partners
  • 5 complimentary conference registrations for Gold and Silver Corporate Partners
  • 1 complimentary conference registration for Bronze Corporate Partners and College Exhibitors

How do I register my booth staff for employee badges?
Contact Chris Hennessey at 480.705.8200, x237, to register booth staff for employee badges to the Exhibition Hall.

Can I deliver exhibit materials to the hotel myself?
Yes, exhibitors may deliver materials to the hotel themselves. Personal vehicles delivering exhibition freight and materials to the hotel can come direct to conference site on the scheduled move-in days (see What is the Exhibition Hall schedule?). Personal vehicles will be directed to a loading dock. Please remember that there will be a large number of trucks and private vehicles making deliveries during the load-in period. Arrive at the hotel by 10:00am to allow plenty of time for unloading and delivery of your materials to your booth. Contact Chris Hennessey at 480.705.8200, x237, for additional information.

Can I carry exhibit materials into the hotel to my booth?
Yes, exhibitors may hand carry material through the door, provided they do not use material handling equipment to assist them.

Is security provided in the Exhibition Hall?
Loading dock security personnel are provided during load-in and load-out hours. Security personnel are stationed within the Exhibition Hall when the hall is closed. Badge checkers for the exhibit hall are stationed at the front door during Exhibition Hall hours. This level of security is intended to control the access of people and material to and from the exhibit halls in a safe and organized manner. It is not intended as individual security for your booth and materials. Please remember that the hotel is a public building to which hundreds of individuals have access. Do not leave items of value in your booth overnight during the load-in and load-out periods or on exhibition days without taking security precautions. Exhibitors can order overnight booth security from the security vendor.

When can I set up and dismantle my exhibit space?
Move-in hours are: Saturday, 10/31, 1:00 - 7:00 PM, and Sunday, 11/1, 7:00 AM - 12:00 PM. Dismantle and move-out hours are: Tuesday, 11/3, 2:30 PM - 8:00 PM. Carriers must be checked in by 3:00 PM. Exhibitor materials must be removed by 8:00 PM.

Are lead retrieval scanners available at the conference?
Information Coming Soon

How do I locate my booth materials upon arriving at the conference?
Exhibitors should first check in at the Conference Registration Desk upon arriving at the conference. The League for Innovation’s decorator, GES, handles exhibitors’ shipping needs. Freight shipped to GES will be placed at exhibit booths by them on load-in days. It is recommended that exhibitors have their tracking number available to help identify the location of any missing materials.

What is the cost to exhibit at the 2015 STEMtech conference?
Exhibition space is a benefit reserved for League Corporate Partners and Member Colleges. Contact Chris Hennessey at 480.705.8200, x237, for details about exhibiting, sponsorships, and advertising opportunities.

Is a booth upgrade available?
League for Innovation corporate partners receive a standard booth package (see What is included in a standard booth package?). Contact Chris Hennessey at 480.705.8200, x237, regarding opportunities to upgrade your booth.

When will I receive the participant mailing list?
All exhibitors receive an electronic list consisting of name, organization, address, title, and mailing address of all conference participants approximately 30 days prior to the conference. The list is emailed to the primary contact at each exhibiting organization.

Can I bring my family to the conference?
Children under the age of 18 are not permitted at the conference.

Will electricity be provided?
If you need electricity, you will need to order it using the electrical form provided in the exhibitor kit. Power will be brought to the perimeter of your booth, but you will need to bring your own extension cords. You are not allowed to bring your own generator.

How do I order Internet access for the conference?
Platinum and Gold corporate partners receive wireless internet service in the Exhibition Hall at no additional cost. There is a $250 fee for wireless internet service in the Exhibition Hall for Silver and Bronze level corporate partners, as well as a $400 fee any corporate partner requiring an Ethernet line in the Exhibition Hall.

 

 

STEMtech Conference Staff & Contact Information

Home | Travel and Hotel Information | Call for Proposals | Conference at a Glance

Registration
Judy Greenfield
480.705.8200, x200
Travel & Hotel
Robin Piccirilli
480.705.8200, x232
Presenter Questions
Lee Anna Elmore
480.705.8200, x234
Exhibition
Chris Hennessey
480.705.8200, x237