EXHIBITOR FAQs  

Please note: Exhibition space is a benefit reserved for League Corporate Partners and Member Colleges. Contact Chris Hennessey at 480.705.8200, x237, for details about exhibiting, sponsorships, and advertising opportunities.

  1. How are booth assignments made?
  2. What is the Exhibition Hall schedule?
  3. What is included in a standard booth package?
  4. When will the exhibitor service kit be available?
  5. Can I send shipments to the advance warehouse?
  6. Can I send shipments directly to the conference site?
  7. What other exhibitors will be participating at Innovations 2016?
  8. Who do I contact to order food and beverages for my booth?
  9. How many registrations are included with my corporate partner level?
  10. Are there opportunities to advertise or sponsor conference activities, and if so, who do I contact?
  11. How do I block hotel rooms for my company?
  12. Can my company hold a meeting during the conference?
  13. Are free customer passes available?
  14. How do I register my booth staff for employee badges?
  15. Can I deliver exhibit materials to the hotel myself?
  16. Can I carry exhibit materials into the hotel to my booth?
  17. Is security provided in the Exhibition Hall?
  18. When can I set up and dismantle my exhibit space?
  19. Are lead retrieval scanners available at the conference?
  20. How do I locate my booth materials upon arriving at the conference?
  21. What is the cost to exhibit at Innovations 2016?
  22. Is a booth upgrade available?
  23. When will I receive the conference participant mailing list?
  24. Can I bring my family to the conference?
  25. How do I order internet access for the conference?
  1. How are booth assignments made?
    Booth selection is offered on a first-come, first-serve basis within partnership levels, with Platinum Corporate Partners receiving first priority, followed by Gold Corporate Partners and, lastly, Silver Corporate Partners. Adjustments to the floor plan may be made at the discretion of the League.

  2. What is the Exhibition Hall schedule?
    The Innovations 2016 Conference at a Glance indicates Exhibition Hall hours.

  3. What is included in a standard booth package?
    The standard booth package includes a 10' x 10' or 10' x 20' booth with standard pipe, drape, and side rails. Back drape will be 8' high; side drapes will be 3' high. Also included is a 6' skirted table, 2 chairs, and a wastebasket. The standard booth package also includes a one-line, 7" wide x 44" long identification sign with the exhibitor’s name in black block letters on a white background and a complimentary corporate description in the Guide to the Exhibition. Booth upgrades are available. Additional furniture is available at an extra charge from GES (see below), the League's drayage/decorating company. The Exhibition Hall is carpeted.

  4. When will the exhibitor service kit be available?
    The exhibitor service kit will be available during the fall of 2015.

  5. Can I send shipments to the advance warehouse?
    Information is coming soon!

  6. Can I send shipments directly to the conference site?
    Information is coming soon!

  7. What other exhibitors will be participating at Innovations 2016?
    A list of exhibitors with booth numbers is available at here.

  8. Who do I contact to order food and beverages for my booth?
    Contact Robin Piccirilli at 480.705.8200, x232, to order food and beverages for your booth. Exhibitors are responsible for the cost of food and beverage ordered for their booths.

  9. How many registrations are included with my corporate partner level?
    Information about the number of registrations and other benefits associated with being a League for Innovation Corporate Partner is available at Partnership Levels and Benefits. Contact Chris Hennessey at 480.705.8200, x237, regarding additional registrations.

  10. Are there opportunities to advertise or sponsor conference activities, and if so, who do I contact?
    There are great opportunities to advertise and sponsor activities at Innovations 2016. Visit Sponsorship Opportunities or contact Chris Hennessey at 480.705.8200, x237, to become a conference sponsor or advertiser.

  11. How do I block hotel rooms for my company?
    Single room reservations can be made by visiting the Travel and Hotel Information Web page. Reserve a block of rooms at the conference hotel by contacting Robin Piccirilli at 480.705.8200, x232.
    WARNING
    DO NOT BOOK A HOTEL ROOM with companies such as Convention Expo Travel or Convention Housing Services. These companies are contacting conference participants directly and advising that they officially represent the conference. These companies are IN NO WAY affiliated with Innovations 2016 or the League for Innovation. The League for Innovation is not responsible for reservations made with these companies.

  12. Can my company hold a meeting during the conference?
    There is no cost for ancillary meeting space for League Corporate Partners. The cost of food and beverages is the Corporate Partner's responsibility. Ancillary meeting space is limited and offered on a first-come, first-served basis. Corporate partners can reserve ancillary meeting space at the conference by contacting Robin Piccirilli at 480.705.8200, x232.

  13. Are free customer passes available?
    Yes. League for Innovation Corporate Partners can invite their customers to attend the exhibition free of charge. Passes are to be used only for customers and only allow access to the Exhibition Hall. Contact Chris Hennessey at 480.705.8200, x237, to obtain free customer passes to the Exhibition Hall.

    All League Corporate Partners are also entitled to complimentary conference registrations based on partnership level, as well as unlimited Exhibition Hall-only registrations as follows:

    • 10 complimentary conference registrations for Platinum Corporate Partners
    • 5 complimentary conference registrations for Gold and Silver Corporate Partners
    • 1 complimentary conference registration for Bronze Corporate Partners and College Exhibitors

  14. How do I register my booth staff for employee badges?
    Contact Chris Hennessey at 480.705,8200, x237, to register booth staff for employee badges to the Exhibition Hall.

  15. Can I deliver exhibit materials to the hotel myself?
    Yes. Exhibitors may deliver materials to the hotel themselves. Personal vehicles delivering exhibition freight and materials to the hotel can come direct to the conference site on the scheduled move-in days. Please remember that there will be a large number of trucks and private vehicles making deliveries during the load-in period. Arrive at the hotel by 10:00 AM to allow plenty of time for unloading and delivery of materials to your booth. Contact Chris Hennessey at 480.705.8200, x237, for additional information.

  16. Can I carry exhibit materials into the hotel to my booth?
    Yes. Exhibitors may hand carry material through the door, provided they do not use material handling equipment to assist them.

  17. Is security provided in the Exhibition Hall?
    Loading dock security personnel are provided during load-in and load-out hours. Security personnel are stationed within the Exhibition Hall when the hall is closed. Badge checkers for the Exhibition Hall are stationed at the front doors during Exhibition Hall hours. This level of security is intended to control the access of people and material to and from the Exhibition Hall in a safe and organized manner. It is not intended as individual security for your booth and materials. Please remember that the hotel is a public building to which hundreds of individuals have access. Do not leave items of value in your booth overnight, during the load-in and load-out periods, or on exhibition days without taking security precautions. Exhibitors can order overnight booth security from the security vendor.

  18. When can I set up and dismantle my exhibit space?
    Move-in hours are: Saturday, 3/7, 1:00 - 7:00 PM, and Sunday, 3/8, 7:00 AM - 12:00 PM. Dismantle and move-out hours are: Tuesday, 3/10, 2:30 PM - 8:00 PM. Carriers must be checked in by 3:00 PM. Exhibitor materials must be removed by 8:00 PM.

  19. Are lead retrieval scanners available at the conference?
    If you would like to obtain conference participant email addresses during the conference, rent a lead retrieval scanner from our AV contractor, AV Images, by emailing William Trombino or by calling 800.801.1500.

  20. How do I locate my booth materials upon arriving at the conference?
    Exhibitors should first check in at the Conference Registration Desk upon arrival. The League for Innovation’s decorator, GES, handles exhibitors’ shipping needs. Freight shipped to GES will be placed at exhibit booths by them on load-in days. It is recommended that exhibitors have their tracking number available to help identify the location of any missing materials.

  21. What is the cost to exhibit at Innovations 2016?
    Exhibition space is a benefit reserved for League Corporate Partners and Member Colleges. Contact Chris Hennessey at 480.705.8200, x237, for details about exhibiting, sponsorships, and advertising opportunities.

  22. Is a booth upgrade available?
    League for Innovation Corporate Partners receive a standard booth package (see question #3). Contact Chris Hennessey at 480.705.8200, x237, regarding opportunities to upgrade your booth.

  23. When will I receive the conference participant mailing list?
    Approximately February 21, 2016.

  24. Can I bring my family to the conference?
    Children under the age of 18 are not permitted at the conference.

  25. How do I order internet access for the conference?
    Platinum and Gold corporate partners receive wireless internet service in the Exhibition Hall at no additional cost. There is a $250 fee for wireless internet service in the Exhibition Hall for Silver and Bronze level corporate partners, as well as a $400 fee any corporate partner requiring an Ethernet line in the Exhibition Hall.

 

2016 Innovations Conference

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480.705.8200

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